Constitution

(ref: ROS 0151/1974)-updated

ROS approved revision dated 10 December 2004

THE SINGAPORE MARTIAL ARTS INSTRUCTIONS’ ACCOCIATION RULES AND REGULATIONS (1979)

NAME

  1. The Association shall be known as the ‘Singapore Martial Arts Instructors’ Association’.

    2. PLACE OF BUSINESS

  2. Its place of business shall be at the People’s Association, Kallang, Singapore 1439 or at such other address as may be decided upon subsequently by the Management Committee and approved by the Registrar of Societies. (Association to file application for change of address).
  3. Its objects are:
      • To promote martial arts in Singapore irrespective of their origins.
      • To encourage the establishment of martial arts with a Singaporean identity.
      • To establish and uphold the code of ethics foe all martial arts instructors in Singapore.
      • To foster friendship and mutual understanding among martial arts instructors, locally and overseas.

    MEMBERSHIP, ENTRANCE FEE &SUBSCRIPTION

  4. a. Membership shall be classified as follows:
      • Ordinary Members
      Applicants holding valid martial art instructors’ certificate or recommended by the applicants’ own Association and be at least 24 years of age shall be eligible to join the Association as Ordinary Member. They shall be eligible to enjoy the full rights and privileges of the Association. However, each application will have to be approved and endorsed by the Management Committee at its sitting (approved 10 December 2004 ).
      • Associate Members
      Registered martial art instructors not holding valid certificate shall be eligible to join the Association as Associate Members. They shall enjoy the same privileges as ordinary members but are not eligible to vote and hold office in the Association.
      • An entrance fee ten dollars is payable upon approval of membership by the Management Committee.
      • All members shall pay an annual subscription of twenty dollars. (approved 10 December 2004 )
      • Membership shall cease automatically if it is not renewed within three months after expiry.
      • A person intending to join the Association must first be proposed and seconded by members. His name will then be placed on the notice board and the Association’s premises for one week, at the end of which time he will be eligible for membership provided that there are no objections from the members. In the event of objection being raised, the Management Committee will decide the matter. A copy of the Rules and Regulations of the Association shall be provided to every approved applicant who has paid his/her entrance fee.

    MANAGEMENT, GENERAL MEETING

  5. The management of the Association is vested in a general meeting of the members presided by the President. At least one-quarter of the total membership of the Association must be present at a general meeting for its proceedings to be valid.
  6. An annual general meeting will be held in May every year. At other times, a general meeting must be called by the President on the request in writing of at least one-third of it may be called at any time by order of the Management Committee.
  7. At least two weeks notice will be given for an annual meeting and at least ten days notice for any other general meeting. The agenda for the general meeting will be places on the Association’s notice board for four days in advance of the meeting. The following issues will be considered at the annual general meeting:
      • Annual report of the Association
      • Annual Statement of Accounts
      • Election of office-bearers for a two year term
      • Transact any other business of the Association

    Any member who wishes to table any issue at a general meeting may do so provided he gives notice to the Secretary one week before the meeting is due to be held.

  8. In the event of there being no quorum, the meeting shall be adjourned to the same day in the following week at a place and time to be appointed. Should the number then be considered to the existing Rules and Regulations of the Association. (retained)

    9. Patrons

  9. Persons of high social standing may be invited to serve as Patrons.

    10. Adviser

  10. a. The Chief Executive Director of the People’s Association shall be the Adviser of the Association.

    11. b. Association’s Honorary President. Eminent. Singapore Citizen as recommended by the People’s Association (PA) shall be invited as the Association’s Honorary President. He shall enjoy the privileges of an ordinary member but shall have no right to vote or to hold any other office in the Association.

  11. The Management Committee consisting of the following shall be elected at the alternate annual general meeting.
      • President
      • 1st Vice President
      • 2nd Vice President
      • 3rd Vice President
      • 4th Vice President
      • 5th Vice President
      • 6th Vice President
      • General Secretary
      • 1st Assistant General Secretary
      • 2nd Assistant General Secretary
      • Treasurer
      • 1st Asst Treasurer
      • 2nd Asst Treasurer
      • 22 Committee Members
  12. The management committee consisting of 24 elected members shall be elected at the alternative annual general meeting. (approved 10 December)
  13. The Elected members shall among themselves elect the following offices-
    a. President ,b. 6 Vice President, c. Honorary General Secretary, d. 1st Asst Hon General Secretary, e. 2 nd Asst Hon Secretary, f. Hon Treasurer, g. Asst Hon Treasurer, and the rest h, committee members. All office-bearers, except the Honorary Treasurer and Asst Hon Treasurer may be re-elected to the same or related post for a consecutive term of office. (approved 10 December 2004 )

    14. Two staff members of PA may be invited by the Association to attend its AGM and hold office in the Association.

  14. The Management Committee shall organize and supervise the daily activities of the Association. It shall make all decisions on matters affecting the Association within the policy framework of the Association. It shall not act contrary to the expressed wishes of the general meeting.

    15. OFFICE-BEARERS

  15. The duties of the office-bearer are as follows:
      • The President shall preside at all general and committee meetings. He shall also represent the Association in its dealings with other organizations or persons.
      • The Vice President shall deputize the President in the latter’s absence.
      • The Secretary shall maintain proper records, except financial records of the Association. He will keep minutes of all general and committee meetings.
      • The Asst Secretary shall assist the Secretary. He shall carry out the duties of the Secretary and the latter’s absence.
      • The Treasurer shall keep all funds of the Association. He shall collect and disburse all monies on behalf of the Association and shall keep a proper account of all financial transactions. He is authorized to maintain a petty cash of one hundred dollars to meet incidental expenses on behalf of the Association. Cheques, etc., for withdrawals from the bank shall be signed by the Treasurer and either President, Vice President or Secretary.
      • The Asst Treasurer shall assist the Treasurer. He shall carry out the duties of the Treasurer and the latter’s absence.
      • Any member of the Management Committee who absents himself from three meetings consecutively without proper reasons shall be deemed to have vacated his office. A successor will be co-opted by the Management Committee to serve until the next alternative annual general meeting.

    AUDIT

  16. Two member of the Association who are not members of the Management Committee will be elected as Auditors at the alternate general meeting. They will each hold office for two years and shall not be eligible for re-election subsequently. They will be required to audit the accounts of the Association for the year and present a report to the alternate annual general meeting. They may be required by the President to audit the Association’s accounts for any period during their tenure of office and make a report to the Management Committee. (retained)

    17. TRUSTEES

  17. The immovable properties of the Association shall be vested in the trustees subject to a declaration of a trust. There shall be a trusteeship of not less than two but not more than five persons to be appointed by a general meeting. Any trustee may at any time resign his trusteeship. If a trust dies or becomes a lunatic or of unsound moves permanently or is absent from the State of Singapore for a period of one year, he shall deemed to have resigned his trusteeship. If a trustee is guilty of misconduct of such a kind as to render it undesirable for him to continue as a trustee, a general meeting will be convened to remove him of his trusteeship. Notice of any proposal to remove a trusted from his trusteeship or to appoint a new trustee to fill a vacancy must be given by fixing in the premises of the Association a document containing such proposal at least two weeks before the meeting at which the proposal is to be discussed. The result of such meeting shall then be notified to the Registrar of Societies.

    18. VISITORS AND GUESTS

  18. a. Visitors and guests may be admitted into the premises of the Society but they shall not be admitted to the privileges of the Society nor shall they be admitted into the premises more than six times in a calendar year. These visitors are to be confined to not more than once in fourteen days. (revised 10 December 2004 )

    b. A Visitor’s Book shall be kept, in which shall be entered the names of all visitors and guests, together with the names and signatories of the members nominating them and dates of their visits. No person shall be a visitor or guest till his name has been entered in this book.

    19. Prohibitions

  19. a. Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited. (revised 10 December 2004)

    b. The funds of the Association shall not be used to pay fines of members who have been convicted in court.

    c. The Association shall not attempt to restrict or in any other manner interfere with trade or prices or engage in any trade union activities as defined in any written law relating to trade unions for the time being and force in Singapore.

    d. The Association shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

    20. Discipline

  20. a. Any member who acts or conducts himself contrary to the interest of the Association shall be dealt with by the Disciplinary Committee.

    b. The Disciplinary Committee shall be appointed by Management Committee comprise of nine members. The Chairman of the Disciplinary Committee shall be the Association’s Advisor. One member shall be a representative from the Police Force. The remaining seven members shall be selected by the Management Committee amongst members of the Association.

    c. The Disciplinary Committee shall have the following powers:

    • Issue written reprimand
    • Cancellation of membership
    • Suspending the offending member for any length of time – not exceeding 2 years in regard to SMAIA’s activities.
    • Report the offence to Martial Arts Control Unit (MACU) or any other relevant authorities for further action.
    • The Disciplinary Committee can take any one or all of the above actions with an unanimous decision.

    d. A Member may appeal in writing against the decision taken by the Discipline Committee on him to the appeal committee. The appeal committee shall then decide on the matter and its decision shall be final.

    21. e. The Disciplinary Committee shall have the power to deal with misdeeds concerning the Association’s funds.

    f. The Disciplinary Committee shall also investigate into complains received from any source in regards to the misdeeds of the members of the Association and deal with them accordingly.

    g. The terms of office of the Disciplinary Committee, other than the Chairman and the Police representative shall be determined by the Advisor.

    h. The Disciplinary Committee shall have the right to demand the presence if any members in their investigation. The refusal to appear before the Disciplinary Committee shall constitute an offence.

    AMMENDMENTS TO RULES

  21. No alternations or additions to the Rules and Regulations shall be made except at a general meeting, and they shall not come into force without the prior sanction of the Registrar of Societies.
    22. INTERPRETATION
  22. In the event of any question or matter arising out of any point which is not expressively provided in the Rules and Regulations, the Management Committee shall have power to use their own discretion.

    23. DISSOLUTION

  23. a. The Association shall not be dissolved, except with the consent of not less than three-fifths of the members of the Association for the time being resident in Singapore expressed, either in person or by proxy at a general meeting convened for the purpose.

b. In the event that the Association being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Association shall be fully discharged, and the remaining funds will be donated to charitable organizations approved by members at a general meeting.

c. Notice of dissolution shall be given within seven days of the dissolution to the Registrar of Societies.

File: SMAIA-R-Reg Revised 2004

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